Whether you’re courting a new client, reviewing your annual performance or developing strategy for a new project, chances are you’ll find yourself hosting a meeting. While meetings range from the day-to-day to the high-stakes, they’re a key part of doing business, and conducting them efficiently, effectively and professionally is key.

Our meeting preparation and support services ensure that you enter your meeting, talk or presentation with what you need to succeed. We can coordinate schedules and track RSVPs, arrange a suitable in-person or virtual meeting environment and ensure that any AV equipment or presentation software is up and running, glitch-free.

For virtual meetings, we check internet connections, browser requirements and supported file types, and ensure that all participants are able to enter the meeting. Alternative connection options such as phone-in lines will be provided if issues arise for whatever reason, with all parties kept informed of the situation.

Once the meeting has commenced, we remain available to make adjustments to sound, visuals or lighting, disseminate agendas and supporting printed material, and even take notes or formal meeting minutes that can be shared as part of a post-meeting debrief. For in-person meetings, refreshments can also be arranged.

Additionally, we can assist with the smooth running of the meeting, making sure that it begins and ends on time, remains focused on its agenda, and that all key decisions and actionable tasks are summarized at the meeting close. Subsequent to the meeting we can distribute and file minutes, reiterate actionable tasks and track their completion.

Our meeting preparation and support services extend from small, informal gatherings to larger presentations and board meetings. But the goal is always the same: to ensure seamless, smooth running from start to finish – and in the minutes that follow.